Destination Wedding Invitations Tips and Tricks
Your invitation is the first glimpse your guests will have to what type of event your planning. That is why it is important to send something out that sets the tone and excites your guests from the get go. It is especially true for a destination wedding, your guests can see up front that not only are they going to enjoy your big day but that they will have a mini vacation.
When planning your invitation design, keep in mind that destination weddings are unique in that they require a lot of information which will help your guest pre-plan for your big day. When people are flying across the world, there is no such thing as too much information. Consider getting a wedding website, this will help you organize all the information your guests will need at their fingertips.
You can read more about wedding websites here.
Now lets get back to your invitation and how much information do you need to include. You want to give them enough information and direct them to your website for more details and or changes. This way your invitation is kept clean and tidy without overwhelming your guests with too much information.
Your invitation should include the basics, such as
Date and time
Location including city, state, and country
Accommodation information with contact information
Instructions for booking their trip
Itinerary of pre and post-wedding events
Link to your website
When to mail your invitations
It is important and respectful to send your invitations out as early as possible, you want to give your guests time to make the travel arrangements, hotel reservations and transportation. It is imperative to send your invitation out at least 3- 4 months before the wedding, remember some of your guests may need to get a passport to travel or may need time due to budgeting restraints.
Call to Action
There is so much information on the invitation, you need to tell your guest what they need to do and when they need to do it. Make sure your invitation has clear call to action, for example, RSVP, or call the travel agent to make their arrangements.
Your RSVP date is crucial
When it comes to destination weddings, it is imperative that you receive your responses timely. You are not just relying on your headcount for catering anymore, you get special group travel rates or group resort packages, these rates may be affected on how many people actually show up. So the earlier you can get your headcount, the better equipped you will be to plan and budget accordingly.
To figure out your best date for your replies, get the deadline date to book the travel from your agent and request the date for responses one week before. Example – your catering deadline is March 25th but the deadline to book your travel is March 5th then you would want your responses by February 27th. This gives you a week to follow up with guests, and the information you need to send an accurate count to your venue, resort and caterer.
Keep it simple: you don’t want to confuse or overwhelm your guests; you want to excite them and inspire them to book their flight. Use a unique invitation with multiple pages like a passport or a boarding pass which allows you to break up the information you are providing. Using photos from the venue or country that you are visiting brings your guests closer to your vision and inspires them to make the trip.
Thanks for joining me for another Blog by Marlene™️ . I wish you all a beautiful day.